Are you ready to plan an event? Let’s explore the table and chair rental mistakes for outdoor events that most people make.
If you are planning to rent tables and chairs at the last minute, you might end up with damaged or uncomfortable furniture that isn’t durable or sturdy enough, and doesn’t match your theme.
Not only that, but certain other mistakes, when neglected, can make your event and seating less comfortable for your guests.
In this blog, we are going to explore some common table and chair rental mistakes that can ruin your event. So, let’s start!
Table and Chair Rental Mistakes to Avoid: A Complete Guide
Here, we have listed some common table and chair rental mistakes that can negatively impact the experience of your guests.
1: Waiting Until the Last Minute to Book
To get a wide variety of options, you need to start by booking your tables and chairs early. Trendy furniture often gets booked early, and delaying your booking will leave you with limited options available.
If your event is in peak season or on popular weekends, it is advised to book your rentals 3 to 6 months in advance to avoid last-minute stress.
2: Underestimating the Quantity
Not taking a count of your guests can leave you with an inadequate or excessive number of tables and chairs. Therefore, it is recommended that you create a guest list and always have a 10 to 15% buffer of unexpected attendees.
3: Choosing Style Over Comfort
Choosing uncomfortable tables and chairs for aesthetic reasons can negatively impact the experience of your guests. For outdoor events, it is crucial to focus on durability and choose furniture that offers comfort, complementing your theme.
4: Neglecting Logistics and Layout Planning
Improper planning of the space can result in cramps and awkward flow, blocking pathways. Have a detailed measurement of the space and organise the furniture to make it look aesthetic. Coordinate and give clear instructions to the rental company and venue staff.
5: Not Considering Weather Conditions
One of the most overlooked aspects while planning an event is the weather conditions. When planning an outdoor event, create a backup plan in case of high wind, storms, or rain, and choose the most durable elements and furnishings that withstand each weather condition.
Top 5 Event Planning Tips
Here are the top 5 event planning tips:
1: Define Event Needs: Clarify the event type to determine the style and requirements of the furniture and aesthetics.
2: Think about Seating Capacity: Determine the number of guests that will be attending the event. Having a clear count of the guests gives you a clear idea of how many tables and chairs you need.
3: Prioritise Comfort: Guest comfort is crucial, especially for longer events. Sturdy chairs with adequate back support and cushioning are an ideal choice, especially if your guests will be seated for an extended period.
4: Inspect the rental Tables and Chairs: Invest in high-quality and most durable chairs to create a comfortable atmosphere for your guests to enjoy. The chair you choose should be clean, sturdy, and free of rust and stains.
5: Confirm Logistics with a Rental Company: Hire a reputable rental company to ensure the timely delivery of the rental equipment and setup.
The Bottom Line
Now that you are aware of the top 5 table and chair rental mistakes, you can make an informed decision when planning for your next big event. To avoid making these mistakes, the first step is to hire a reputable rental company that can make your planning more efficient and stress-free.
AllState Party and Tent Rentals is an event rental company committed to delivering premium-quality rental services, including wedding table and chair rentals for all types of events, including corporate and wedding parties.
Get in touch with us to learn more about table and chair rental mistakes.
FAQ’s
What are the most common mistakes most people make when renting tables and chairs for outdoor events?
The most common mistakes include not measuring the space properly, underestimating the number of guests, mismatching furniture style, ignoring weather conditions, and booking rentals too late.
How can I make sure I rent the right number of tables and chairs?
Always add at least 10% seating to accommodate unexpected attendees and special needs, such as vendor tables and lounge areas.
Why do people forget about chair comfort and style?
Most people mainly focus on the quantity of chairs and tables. However, choosing uncomfortable chairs can ruin both your guests’ experience and the aesthetic appeal of your event.
Should I visit the rental site before booking tables and chairs?
Yes, visiting allows you to inspect the quality, style, and condition of the furniture before committing, ensuring you get exactly what you want.