Planning a backyard kids party that is full of fun elements and kid-safe as well can be stressful. This blog provides a kids’ party rentals checklist to help you organize a fun-filled, kid-safe party.
It’s your child’s backyard birthday bash, and you want everything to be absolutely perfect, top-notch, and kid-friendly. There’s lots of happy energy and excitement, followed by sleepless nights, making you anxious about re-checking the checklist.
Well, here is where planning and preparing a checklist act as two major to-dos for organizing a smooth, enjoyable, and safe kids’ party.
To make sure nothing falls through the cracks, here’s a kids’ party rentals checklist that covers everything you need to turn a simple backyard gathering into a professional-grade celebration, so you can enjoy the special moments with your child.
Your Essential Kids Party Rentals Checklist for Success
Creating a magical environment requires the right kit. Here is the checklist you need to secure for a safe, comfortable, and entertaining setup.
1. Weather-Proof Shelter (The Frame Tent)
The weather is the one factor you can’t control. A sudden rainstorm or scorching sun can ruin the mood in an instant. A sturdy frame tent is your best backup choice.
- The Solution: Consider a 20′ x 20′ or 20′ x 30′ frame tent. These sizes are perfect for backyard settings, comfortably covering 30 to 50 guests. They provide enough shade to keep kids cool and dry, acting as the central hub for your party.
2. Proper Seating and Tables
Most accidents can be related to kids because they can run around and be at a fun party. Hence, set up a seating arrangement so the children can have cake and do some crafts, and the parents can look at them while having fun at a distance.
- The Solution: Opt for a bundled approach. Packages often include 60” round tables and plastic folding chairs. These are easy to clean, sturdy, and allow a conversational layout. Don’t forget 8’x30” rectangular tables for gifts and the buffet line.
3. “Fun Food” Concessions
A party isn’t a party without treats. Standard chips and dip are fine, but renting give-and-take machines adds a layer of excitement and nostalgia that kids go wild for.
- The Solution: Rent a Cotton Candy Machine or a Popcorn Machine. For hot summer days, a Snow Cone Machine or Frozen Drink Machine (for slushies!) is going to be a hit with kids. These rentals turn snack time into an interactive activity.
4. Lighting for Evening Events
If your party extends into the late afternoon or evening, visibility becomes a safety issue.
- The Solution: Ensure your tent rental includes globe lights. A 33-foot string of lights adds a warm, festive ambiance and ensures no one trips in the dark as the sun sets.
5. Climate Control
Comfort is key to keeping tantrums at bay. Stagnant air or a chilly breeze can empty your party fast.
- The Solution: For summer, add industrial pedestal fans to circulate air under the tent. If you are planning a party in cooler months, renting a patio heater keeps the space cozy.
Conclusion
Planning your kids’ backyard birthday party should not be a stressful one, it should be a celebration of your little ones’ birthday who made you parents. Did you find the proper shelter? Check. Is your seating chart ready? Check. Planned entertainment and fun activities for kids? Check. Hence, you have created a secure space where memories can thrive. A kids’ party rentals checklist ensures you always handle logistics like a pro, so you can focus on taking photos and laughing with your guests.
Do not be confused by the details. Once you are willing to cross these items off your list in a single click, AllState Party & Tent Rentals has pre-assembled packages that could save you time and money. From tents to cotton candy machines, we have everything you need to be the hero of the day.
Contact us today to book your package and secure your date!
FAQs
How far in advance do I need to book my tent package?
For timely availability, especially during peak seasons, you should pre-book at least two weeks in advance. This allows proper scheduling and ensures you get the specific package size you need.
What is the duration of the rental equipment?
The average time period of tent packages is 24 hours. This also provides you with sufficient time to set up the actual event and a stress-free breakdown the following day.
Which neighborhoods do you provide party rentals to?
The service is usually provided throughout the New York and New Jersey region, including, but not limited to, Bergen, Rockland, and Westchester Counties, and the vicinity.